1. Entries in all categories must:
- Contain sufficient technical, scientific, medical, or similar content to qualify as technical communication.
- Have been produced or substantially revised within 24 months preceding the submission date.
- Have been originally prepared for and accepted for publication by a client, employer, or publisher (or be the work of a full-time student).
2. The competition organizers reserve the right to reject any entry for any reason and refund the entry fee.
3. Entries must be suitable for public display.
Entries that contain classified or proprietary information such as corporate proposals or that violate copyright laws are not acceptable. It is the responsibility of the submitter, and not of STC, to determine that entries do not contain classified or proprietary information and that the holder of all copyrights has granted permission for the entry’s submission. Neither STC nor anyone associated with the competition can be held responsible for loss of or damage to an entry.
Students can gain much from professional evaluation of their work. Student entries that have not been prepared for and accepted for publication by a client, employer, or publisher will be accepted in the STC Carolina Chapter’s competition.
4. Materials prepared for STC purposes are not eligible for entry in the competition.
Examples of these materials include STC Publications books; articles for Intercom and Technical Communication; and STC community websites, brochures, and newsletters.
5. All entries are judged in English.
Multilingual entries are acceptable, but one of the languages must be English. This is necessary to allow for recruitment of qualified judges in the entrant’s language. Entrants for entries in languages other than English should check with other STC chapter-level competition managers to see which languages may be accepted in their competitions. See http://stc-.org for the list of other STC chapter-level competitions.
6. Duplicate entries are not allowed.
An entry must not have been entered in a previous STC competition and entries and may be entered in only one local community competition. For example, if an entry is made to the Philadelphia Metro competition, that same entry cannot be entered in the Carolina competition.
7. Each organization is limited to three (3) entries per main category.
This is to ensure that we have an adequate number of judges and that they are not given more than three entries to judge.
8. A single entry may be entered in only one category.
9. Before and After Category Rules
- Submitters must use redesign/rewrite one of the provided documents. No other documents will be accepted.
- Entries must be submitted in electronic format. The rules for online entries, listed below, also apply to this category.
- The tool used to redesign or rewrite the entry must adhere to the original audience, purpose, and intent of the document. For example, a report should be created using a desktop publishing software, such as Word, FrameMaker, or InDesign.
- For the UX/website category, a working demo or fully designed wireframes are acceptable in lieu of a working website.
- An organization or individual is limited to two entries in this category.
- Entries that do not adhere to submission requirements or are received past the deadline cannot be considered.
- Any entry that is suspected to have infringed on the copyright of another, excluding the owners of the “before” documents, will be disqualified.
Responsibilities of the Submitter
The submitter (often a superior in the contributors’ organization) must certify that the entry represents the actual work of the contributors named on the entry form and that the entry has been cleared for submission. The submitter must also certify that the copyright holder permits the submission of the entry.
The submitter receives all official correspondence regarding the entry. The submitter is responsible for all communication with the contributors about the entry, correct spelling of contributor’s names and entry titles, and for distribution of any award notifications and awards. The contributors’ names should be as you want them to appear in the award certificate, the awards celebration program, and competition announcements.
Note: Submitters do not receive an award certificate unless they are contributors and are listed among the contributors on the entry form. For the STC Carolina Competition only, extra certificates for additional contributors, clients, or corporate copies may be ordered if your entry wins an award. A link to the order form will be included with the award announcement letter.
Online Entry Requirements
For online entries:
- Entries may be submitted to any category as they will be judged based on the use of the material and not the medium on which they are delivered.
- The platform (such as Web, Windows, Macintosh, iPad, or any other electronic device) is not a consideration in determining the category.
- Entries that run on other platforms or require special equipment (such as an iPad, mobile device, or eBook reader) will be accepted, as long as the entrants provide such specialized hardware or software to the judging location at their own expense. If you want to do that, make arrangements with the Competition Manger, well before judging day.
- Entries that require a user login must include three separate logins for the judging team members to evaluate the entry.
- If the entry is provided on a USB drive, CD, or DVD, specify the format (PC or Mac) on both the submission form and the media itself.
- USB drives are preferred because many of the Judges’ personal computers lack a CD/DVD drive. If you can only provide a CD or DVD, please contact the Competition Manager before judging day.
- If you send compressed files, they must be self-extracting.
- Entries must install correctly, be virus-free, and not take an unreasonable amount of time to install.
- An entry on the web is judged as it exists on the day of judging.
- If an entry uses any software other than the latest versions of Firefox, Adobe Acrobat Reader, Microsoft Internet Explorer, or media players, you must provide four (4) copies of the software with the entry.
- Demonstration of the entry to the judges is forbidden.
What Equipment Will the Judges Use for Judging Online Entries?
Entries will be judged on a variety of platforms, similar to how your target audience will view your entry. Judges typically will have a PC running Windows 7, 8, or 10, or a Macintosh equivalent, and any required software supplied with the entry. Many machines will not have a CD-ROM drive. However, most will have a sound card, video card, and speakers.
Web-based entries will be judged using Firefox or Microsoft Internet Explorer. You may specify another browser or version level on your entry form such as Google Chrome, Safari, Opera, Microsoft Internet Explorer 9.0, etc.
Posters in printed form smaller than 11 x 17-inches should be mounted. Do not mount entries larger than 11 x 17-inches. Roll up the entry and send it in a mailing tube.
Entry Form Certification
By submitting the Competition Entry Forms, I understand that neither STC nor any person associated with the international, local, or regional competitions can be held responsible for loss or damage to the entry and that entries cannot be returned.
I also certify that:
- The contributors named on this form are major contributors to this entry.
- The entry contains no classified information, and any proprietary information in the entry may be revealed.
- The holder of the copyright has given permission to submit this entry in the competition.
- The entry has not been submitted to any other STC competition at the local or regional level, or to more than one category
within a competition at the international level. (Duplicate entries are disqualified.)